SafeGuard Background Screenings highly trained on-staff researchers oversee every step of the background screening process. This guarantees trustworthy, precise, and complete information that is compliant with applicable federal and state laws.
Unparalleled in the industry, SafeGuard Background Screening backs its commitments in writing, with Service Level Guarantees for turnaround times, accuracy of information, and the quality of service.
SafeGuard Background Screening is a transaction based service. There are no contracts, setup fees, or monthly minimums. You only pay for what you use. This policy guarantees the highest levels of service and integrity.
SafeGuard Background Screenings' secure technology is simple and easy-to-use, affording effortless ordering & data retrieval. Flexible features customize your experience; streamline the screening process saving you time and money
The Social Security Trace and Address History is the cornerstone of your background screening program. The Social Security Trace and Address History is a powerful verification tool to help pinpoint and narrow the scope of jurisdictions in which to conduct an FCRA investigation. The Social Security Trace and Address History report searches a database of collected information from thousands of proprietary sources. The Social Security Trace and Address History matches addresses, counties and social security numbers to names. The Social Security Trace and Address History searches that result from a positive name and social security number match will provide the names and locations associated with that social security number. This may include some alternative name matches.
The information in the The Social Security Trace and Address History report is for research purposes only and is not meant to be utilized as a basis for a hiring decision. The Social Security Trace and Address History is not an actual part of the FCRA process. Instead, The Social Security Trace and Address History is a research process that is conducted as a precursor to an FCRA background check process.
Criminal records searches that provide physical onsite access to a courts' criminal records are recommended as the primary and most accurate method for background screening and researching a subjects' background. An actual physical onsite review of criminal records by our nationwide network of seasoned, professional researchers provides the latest, most up-to-date criminal records and disposition available.
County Felony and Misdemeanor - Turnaround: 24 -72 hours
A physical criminal records search of the local County superior courts' criminal records and municipal courts' criminal records by a live onsite researcher provides the latest, most up-to-date criminal records and dispositions available for background screening. Criminal records searches are available for every County superior criminal court. Criminal records searches are performed based on County, first and last name, and date of birth.
Statewide Criminal Records Repository & Administrative Office of Courts (AOC) - Turnaround: 24 – 72 hours
Augment your criminal records and background screening program with a Statewide Criminal Records Repository search. Our researchers go directly to the state criminal records repository or OC source, and receive the most current records information available. Most State and AOC searches are available with a 24 hour turnaround time and these are updated daily at the source.
Federal Criminal Records - Turn Around Time: 24-72 hours
Select from among 94 Federal Judicial District Criminal Courts for crimes involving federal laws. Searches are performed based on first and last name, date of birth, social security number, and district.
Civil Court Records Searches help provide a "sanity" check on individuals who are being employed into a position of responsibility, providing valuable insight into how an individual conducts himself on a personal and/or professional basis, especially when a pattern of civil court lawsuits, judgments, liens, or foreclosures are present.
In many states when a judgment has been rendered in a civil court action, that judgment can be filed with a local or state recording office to create a lien. Many civil court jurisdictions refer to this lien as a Judgment Lien or an Abstract of Judgment Lien. These liens act as a public notification of the civil court judgment and can prevent the debtor from entering into various corporate or real estate transactions until the civil court judgment has been satisfied. The civil court judgment itself is also a matter of public record and can be searched on the civil court record systems where the civil court case was processed.
County Civil Court Records – Upper Court Search
County Civil Court Searches examine the county civil courts’ index for civil lawsuits, liens, and judgments (not divorces). By searching the civil court of general jurisdiction, it can be determined whether the individual or business has been the defendant in a civil court lawsuit and the outcome of the case. The report includes: Plaintiff, complaint, civl court case type, and Judgment. *Civil court fees may apply.
Federal Civil Court , Bankrupcty Court , Appellate Court Records - Turn Around Time: 24-72 hours
Select from among 94 Federal Judicial District Civil Courts for civil records involving federal laws. Searches are performed based on first and last name, DOB, SSN, and District.
Nationwide Liens and Judgments (Database) Search - Turnaround 24 hours
This nationwide database search locates current and historical records of liens and civil court judgments against an individual.
Instant database criminal records searches provide a powerful and inexpensive way to widen the scope of an existing background screening program. Since no database criminal records search guarantees that it will find every criminal record, SafeGuard recommends that you use these criminal records database reports as a supplement to more in-depth searches such as onsite, court-based criminal records searches.
National Criminal Database Search -Turn around: Instant
As a supplement to court-based criminal records searches, we recommend conducting a comprehensive National Criminal Database Search. Studies demonstrate that serial criminals often commit crimes outside of the jurisdiction where they reside. Since it would be cost prohibitive to conduct onsite, court-based criminal records searches in every neighboring County or State, our Comprehensive National Criminal Database Search provides a cost effective resource to cast a “wider net” for your criminal records searches.
The National Criminal Database Search provides instant access to the largest database of criminal records available in the market today. It combines thousands of databases of criminal records to offer access to over 350 million criminal records that cover approximately 96% of all U.S. population – all available in a single instant database criminal records search. You can order an instant database criminal records search just like you order any other search through the simple SafeGuard online ordering system (portal).
Statewide Criminal Database Search - Turn around: Instant
Instant database criminal records search are also available on an individual State basis. The Statewide instant database criminal records search provides the records from the selected State that would be included in the National Criminal Database Search.
Some of the instant database criminal records sources include:
• Criminal records from local, municipal, county, and State jurisdictions, incarceration records, Office
of Inspector General, and Administrative Office of Courts;
• Nationwide registered sex offenders in 50 states plus District of Columbia, Guam, and Puerto Rico;
• Numerous national and international security and terrorism sources checked (OFAC, Interpol, etc);
• Database criminal records in all 50 states (including jurisdictions and sources);
• Fugitive lists covering 50 states and Washington, DC, Guam, & Puerto Rico;
• Results may include description of criminal charges, disposition, and sentence information;
Credential Verification is another critical aspect of any background screening program that is often overlooked. Credential Verification is the process of verifying an applicants qualifications or "credentials". SafeGuard is the leader in credential verification such as employment, education, professional license, past employment and reference verifications. SafeGuard offers businesses a rapid and affordable credential verification service using person-to-person information gathering methods. SafeGuard performs all domestic credential verifications exclusively from professional interviewers right here in the United States—no credential verification is off-shored beyond U.S. privacy laws. SafeGuard does not take short cuts with credential verifications that compromise privacy and security as do firms that send personal data into the homes of at-home operator. You can rest assured that you credential verification services are handled in with the utmost professionalism.
Credential Verification: Education - Turnaround:
SafeGuard's education credential verification service is now online with over 1,800 Colleges and Universities, or about 88% of all institutions of upper learning in the United States. This means that approximately 88% of your Education Verification requests will now return results "instantly". Delays of several days are still possible for schools not online with our services, and for some degrees that were granted before the school converted their records to an electronic format.
Credential Verification: Employment - Turnaround: 24 – 72 hours
Our credential verification specialists will contact the applicant’s prior employer and conduct a phone interview to verify the applicant’s previous or current employment: start date, end date, title, salary and eligibility for rehire.
Credential Verification: DOT Employment
Questionaire - Turnaround: 24 – 72 hours
This credential verification service verifies the applicant’s previous or current Department of Transportation (DOT) related employment; start date, end date, title, salary, eligibility.
Credential Verification: Professional License
Checks - Turnaround: 24 – 72 hours
We’ll verify licenses held licensure status, expiration date and other information as provided by the licensing agency.
Credential Verification: Personal/ Professional References - Turnaround: 24 – 72 hours
Our credential verification specialists are trained verify all information submitted as well as ask pertinent questions to identify any hidden issues.
Drug Testing Services: Many organizations have added drug testing to their background screening routine. Studies clerarly domonstrate that a well enforced zero tolerance policy for banned substances in the workplace contributes to lower turnover, reduced workplace accidents, as well as higher productivity and morale. Our national network of drug testing collection sites ensures availability to all United States and International work-sites, as well as uniform drug testing service for all employees in multi-site companies. Emergency after-hours coordination of drug testing collections and breath alcohol drug testing is available 24 hours a day, 7 days a week.
All positive drug testing results are automatically confirmed through Gas Chromatography/ Mass Spectrometry. A MRO (Medical Review Officer who is a medical doctor (and an expert in the drug testing field) will review any drug testing screenings with positive results. We also work with a network of certified professionals that perform onsite drug testing of urine, breath, hair and oral fluid drug testing collections, as well as point of collection testing. All test samples are processed within 24-72 hours at SAMHSA certified labs.
24/7 Drug Testing Collection
SafeGuard has a network of over 15,000+ drug testing collection sites across the nation. We have the capability to expand our drug testing network to accommodate new employee locations or company preferences.
Random Drug Testing
Based on the employer's criteria, SafeGuard will provide a random drug testing selection of employees to be tested for a given frequency, in compliance with regulatory requirements.
Urinalysis Drug Testing (5, 9, 10 Panel- with and without expanded opiates)
Amphetamines, Barbituraes, Benzodiazepines, Cocaine, Marijuana Metab., Methadone, Methaqualone, Opiates, PCP, and Propoxyphene. Includes collection, initial screen, confirmation GC/MS screen if needed, and MRO.
DOT 7 Panel Urinalysis Drug Testing
Amphetamines, Cocaine, Opiates, PCP, THC (Marijuana metabolites), Barbiturates, and Benzodiazepines, plus a full adulterant and dilution panel in accordance with all Federal regulations and DOT Regulations 49 CFR Part 40.
Hair, Saliva, and other drug testing
Hair, Saliva, and other drug testing services are available to meet your organization’s specific needs.
Federal law specifies that everyone within the U.S. are responsible for ensuring that they do not undertake business dealings with an individual or entity listed by the Office of Foreign Asset Control (OFAC). This report can help to mitigate such a risk when added to your background screening regimine.
Often referred to as the PATRIOT Act Search***, OFAC SDN stands for Office of Foreign Assets Control, Specially Designated Nationals (SDN) list. The Office of Foreign Assets Control is part of the U. S. Treasury. It is the official body that determines whether or not an entity or individual is permitted to do business with the United States.
The OFAC SDN is a list of individuals and companies owned or controlled by, or acting for or on behalf of, targeted countries. It also lists individuals, groups, and entities, such as terrorists and narcotics traffickers designated under programs that are not country-specific. This list was primarily designed for use by financial institutions; they are not permitted to deal with anyone on the list. A similar restriction applies to insurance companies. It is safe to assume that employers, also, would prefer not to hire someone on the SDN list.
***About the USA PATRIOT ACT: The USA PATRIOT Act of 2001 is an Act of Congress that was signed into law by President George W. Bush on October 26, 2001. The title of the act is a ten-letter acronym for the PATRIOT Act (USA PATRIOT) that stands for Uniting (and) Strengthening America (by) Providing Appropriate Tools Required (to) Intercept (and) Obstruct Terrorism Act of 2001. It is commonly referred to as the Patriot Act.
On May 26, 2011, President Barack Obama signed the PATRIOT Sunsets Extension Act of 2011, a four-year extension of three key provisions in the USA PATRIOT Act: roving wiretaps, searches of business records (the "library records provision"), and conducting surveillance of "lone wolves"—individuals suspected of terrorist-related activities not linked to terrorist groups.
For organizations who employ individuals who have spent time overseas, either for work or school, now have the means to explandtheor background screening program to over 220 countries, Canada, and U.S. territories. SafeGuard provides access to employment, education, and reference verifications, criminal records, local (city) or district level, provincial level and federal criminal records. Information available is subject to the local laws, privacy regulations, and legal provisions. These services are customized to meet specific needs of our clients and requirements of the countries specified. Please contact a SafeGuard sales consultant for a complete review of your needs.
International Criminal Searches - Turnaround: 7 – 15 days
Most countries provide for three tiers within the justice system. These tiers are usually comprised of a local (city) or district level, provincial level and federal level. When available, the local or district level usually yields the most significant data. Court files are typically stored and archived manually with very little automation. Some jurisdictions allow access to police records that are maintained by local law enforcement agencies and / or Central Criminal Justice Agencies as it conforms to local data privacy regulations and legal provisions. Some of these agencies may require a request directly from the applicant. *Signed agreements are required.
International Employment, Education, and Reference Verifications - Turnaround: 7 – 15 days
Our specialists will verify an applicant’s educational background confirming dates of attendance and highest degree completed; contact the applicant’s prior or current employers; verify licenses held and licensure status and other information as provided by the licensing agency. Our specialist are trained to conduct phone interviews and confirm the accuracy of all relative information as well as ask pertinent questions to identify any hidden issues. Signed Release may be required.
International Watch List (GlobalChek) - Turnaround: 1 – 2 days
GlobalChek widens the scope of your International Search by providing an in-depth range of International screens. Also, as some countries and localities don’t allow physical criminal record checks due to local privacy laws or lack of centralized record systems, GlobalChek provides the best alternative for comprehensive screening of your employees.
Requirements: International Authorization Form; Copy of ID (Passport, License, National ID, etc.) must be uploaded or faxed in order to complete search.
Many Ohio employers, both public and private, are required under Ohio Law to perform electronic fingerprint based background screening on new hires and individuals obtaining professional licenses.
SafeGuard is a licensed provider for processing electronic fingerprint based background checks through the Ohio Attorney General's Office's Bureau of Criminal Identification and Investigation (BCI) and the FBI. These electronic fingerprint agencies compare electronic fingerprints received against a database of criminal electronic fingerprints to determine if there is a criminal record. SafeGuard's systems utilize hardware and software approved by the State of Ohio Attorney General's Office.
State Driving Records
History - Turn around: Instant
(State driving records with longer turn around time: Alaska, Georgia: 24 hours; Pennsylvania: 16 days + requires notarizes affidavit).
Why Driving Records?
Adding a driving records report to your background screening package can be helpful for several reasons. Beyond the obvious need to run a driving records report for employess who drive as part of their employment and for insurance related reasons, a driving records report may provide an additional insight into the personality of the applicant you are considering.
What Do Driving Records Cover?
Driving records report covers driving records individually in each state. These driving records can include records of: driving under the influence, revoked license, suspended license, accidents, and minor traffic violations. Because driving records are held in State bureaus and have access to all counties in the state and sometimes other states, they can be very useful for general background screening purposes. Unless otherwise specified and an additional fee is paid, driving records are only searched back 3 years. Some State impose a fee for driving records that vary be individual State. Driving records are available in most States and most Canadian Provinces.
Commercial Driving Records History / Commercial Driving License Information System (CDLIS) - Turnaround: Instant
The Commercial Driver's License Information searches commercial driving records for any prior licenses, current CDL and up to three prior licenses held by said individual. Provides user with: Present Jurisdictional State and Driver’s License Number, Name, DOB, Social Security Number Match, Up to Three Previously held CDL Numbers, AKA Information. Complies with FMCSA requirements (§ 391.21-391.27).
Note on Commercial Driving Records: Mandated by the Commercial Motor Vehicle Safety Act (CMVSA) of 1986, CDLIS driving records supports the issuance of commercial driver licenses (CDLs) by the jurisdictions, and assists jurisdictions in meeting the goals of the basic tenet "that each driver, nationwide, have only one driver license and one record through the cooperative exchange of commercial driver information between jurisdictions".
“Two-Thirds of Providers with Final Actions Imposed by State Medicaid Agencies In 2004 and 2005 were not found in the Office of Inspector General (OIG) Exclusions Database.”
FACIS (Fraud and Abuse Information Tracking System) is a powerful background screening tool that acquires, aggregates, links and publishes sanctions and disciplinary actions. Sanctions includes any type of official conviction, debarment, decree, denial, disciplinary action, disqualification, exclusion, expulsion, hindrance, order, penalty, probation, reprimand, sanction, suspension, termination or any type of adverse action taken against a certificate holder, registrant or license/licensee.
FACIS also contains information from all 50 states on individuals who have been the subject of State licensing board sanctions. This information is helpful in assisting healthcare companies avoid other potential liabilities and risks of employing or contracting with individuals who have been subject to performance of behavior problems elsewhere.
The FACIS database contains information from over 700 agency sources. This includes OIG, GSA, DEA, FDA, ORI, PHS, and Tricare, as well as state agencies. Each action by an agency is reported to FACIS separately. An individual or entity may be the subject of adverse action by more than one agency for the same or different events.
FACIS includes full taxonomy by state/district/ commonwealth /territory against all boards, agencies or regulatory entities that issue certificates, registrations or licenses (i.e. approximately 830, considerably more than just MDs and DOs alone) to practice or deliver healthcare goods or services (i.e. persons, professionals, and entities).
FACIS meets the JCAHO’s ten evaluation principles for the Joint Commission standards to be considered a primary source reporter.
FACIS is both NCQA and URAC accredited/certified. Only a handful of data providers across the country can claim that distinction.
The FACIS approach and discipline associated with primary source verification has been evaluated, challenged and approved by the most reputable organizations in healthcare.
Employment Credit Report -Turnaround: Instant
Credit Bureaus maintain credit information on approximately 215 million U.S. consumers, providing the most current, comprehensive and accurate credit information available in the industry. The Employment Credit Report provides address and employment history, social security fraud and public records search, along with a financial summary. Public records can include bankruptcies, liens, judgments and collections. This credit report is specifically formatted for employment background screening purposes only and complies with FCRA requirements.
Tenant Credit Report -Turnaround: Instant
Credit reports include address and employment history, social security fraud and public records search, along with a financial summary. Public records can include bankruptcies, liens, judgments and collections. This credit report is available with or without FICO score.
SafeGuard’s Tax Credit Qualification Service is a unique service that helps you to determine if an applicant, or employee, has personal or geographic factors that qualify your business for a tax credit worth up to $9,000.
SafeGuard’s Tax Credit Qualification Service helps businesses owners and human resource executives implement an easy-to-manage system for taking advantage of employer tax credits designed to offset labor costs.
The service enables organizations to easily make the most of work opportunity tax credits (WOTC), disaster recovery and empowerment zone credits, research and development credits and thousands of other state and federal government incentives for a full capital recovery program.
How it works
SafeGuard’s Tax Credit Qualification Service will match your applicant or employee data against more than 1000 available state and federal government incentives. The results are instant.
Verify work eligibility status through the Department of Homeland Security and Social Security Administration.
SafeGuard’s I-9 Eligibility Verification collects the necessary information for compliance with the I-9 form; this data is used to check work eligibility status through the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees.
• Verify I-9 eligibility from right within the SafeGuard portal, no need to login to multiple sites;
• The results are instant and remain part of your applicants profile for easy storage and retrieval.